PRIVACY POLICY | qlogic-consultancy

PRIVACY NOTICE

QLOGIC CONSULTANCY LIMITED

Qlogic Consultancy Limited ("we", "us", "our") is committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, store and protect personal data in accordance with the UK General Data Protection Regulation ("UK GDPR"), the Data Protection Act 2018 and other applicable data protection legislation.

Please read this notice carefully to understand how we process your personal information.

WHO WE ARE

Qlogic Consultancy Limited

21 Manor Park Gardens

Edgware

Middlesex

HA8 7NB

For all data protection matters, please contact:

Rina Shah

Email: rina@qlogicconsultancy.com

Telephone: 07946635764

Qlogic Consultancy Limited is the data controller responsible for determining the purposes and means by which personal data is processed.

processed.

THE PERSONAL DATA WE COLLECT

We may collect, use, store and process the following categories of personal data:

Identity Data

Full name

Date of birth

National Insurance number

Taxpayer Reference (UTR)

Passport or other identification details

Marital status

Contact Data

Home address

Business address

Email address

Telephone numbers

Financial and Tax Data

Bank account details

Income details

Accounting records

Tax returns and tax computations

Payroll information

Pension information

Investment and dividend information

Business Data

Company information

Shareholding information

Business financial data

VAT registration details

Technical Data

Where you visit our website, we may collect:

IP address

Browser type and version

Time zone settings

Operating system and platform

Website usage information

Communications Data

Emails

Letters

Meeting notes

Telephone records

Information provided through enquiries or engagement processes

Special Category Data

We do not routinely collect special category personal data. However, during the course of providing professional services, we may receive limited special category data where necessary and lawful, including information relating to health, employment matters or other protected categories. Such data will only be processed where a lawful basis and additional condition under data protection legislation applies.

HOW WE COLLECT YOUR PERSONAL DATA

We may obtain personal data:

Directly From You

When you:

Request a quotation

Engage our services

Complete forms or questionnaires

Provide documents and records

From Third Parties

Including:

Employers

Companies of which you are a director, shareholder or employee

HM Revenue & Customs

Banks and financial institutions

Professional advisers

Companies House

Identity verification providers

Anti-money laundering service providers

Publicly available sources

PURPOSES FOR WHICH WE USE PERSONAL DATA

We process personal data for the following reasons:

To Provide Professional Services

Including:

Accountancy services

Tax compliance services

Payroll services

VAT services

Company secretarial services

Business advisory services

Lawful basis: Performance of a contract and legitimate interests.

To Comply With Legal and Regulatory Obligations

Including:

Anti-money laundering requirements

Tax legislation

Professional regulatory requirements

Legal reporting obligations

Lawful basis: Compliance with a legal obligation.

To Manage Our Business

Including:

Maintaining client records

Debt recovery

Risk management

Quality control

Professional indemnity matters

Lawful basis: Legitimate interests.

To Communicate With Clients

Including:

Responding to enquiries

Providing updates regarding services

Sending important administrative information

Lawful basis: Performance of a contract and legitimate interests.

Direct Marketing

Where permitted by law, we may send information about services that may be relevant to you.

You may opt out of marketing communications at any time.

Lawful basis: Consent or legitimate interests, as applicable.

SHARING YOUR PERSONAL DATA

We may share personal data with:

Professional Advisers

Solicitors

Barristers

Auditors

Insurers

Financial institutions

Government and Regulatory Bodies

Including:

HM Revenue & Customs

Companies House

National Crime Agency

Professional regulatory bodies

Courts and tribunals

Business Transfers

If we sell, merge or restructure our business, personal data may be transferred as part of that transaction.

We require all third parties to respect the security and confidentiality of personal data and to process it only for lawful purposes.

INTERNATIONAL TRANSFERS

Some of our service providers may store or process personal data outside the United Kingdom.

Where personal data is transferred internationally, we will ensure appropriate safeguards are in place as required by UK GDPR, including:

Adequacy Regulations;

International Data Transfer Agreements (IDTAs);

Approved contractual clauses; or

Other lawful transfer mechanisms.

DATA SECURITY

We have implemented appropriate technical and organisational measures designed to protect personal data against:

Unauthorised access;

Loss;

Misuse;

Alteration;

Disclosure; and Destruction.

Access to personal data is restricted to those individuals who require access for legitimate business purposes.

DATA RETENTION

We will retain personal data only for as long as necessary to fulfil the purposes for which it was collected.

In general:

Client files and tax records are retained for a minimum of six years following the end of the relevant tax year or accounting period.

Anti-money laundering records are retained in accordance with legal requirements.

Records may be retained for longer where necessary to comply with legal obligations, professional requirements or to establish, exercise or defend legal claims.

At the end of the retention period, information will be securely deleted or anonymised

YOUR RIGHTS

Under UK GDPR, you have the right to:

Access

Request a copy of the personal data we hold about you.

Rectification

Request correction of inaccurate or incomplete data.

Erasure

Request deletion of your personal data where there is no lawful reason for continued processing.

Restriction

Request restriction of processing in certain circumstances.

Data Portability

Receive personal data in a structured, commonly used format and request transfer to another organisation where applicable.

Object

Object to processing based on legitimate interests or direct marketing.

Withdraw Consent

Where processing relies on consent, you may withdraw that consent at any time.

To exercise any of these rights, please contact us using the details above.

COMPLAINTS

If you have concerns about how we handle your personal data, please contact us first.

You also have the right to lodge a complaint with:

Information Commissioner's Office (ICO)

Website: www.ico.org.uk

Telephone: 0303 123 1113

Address:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Cookie Policy

Qlogic Consultancy Limited

Our website uses only strictly necessary cookies that are required for the operation, security and functionality of the website.

We do not use cookies for:

· Analytics or website statistics;

· Advertising or marketing;

· Visitor profiling;

· Social media tracking; or

· Behavioural monitoring.

Because these cookies are strictly necessary for the operation of the website, your consent is not required under the Privacy and Electronic Communications Regulations (PECR). However, information about our use of cookies is provided for transparency.

Strictly Necessary Cookies

These cookies do not store information that directly identifies you and cannot be disabled through our website.

Managing Cookies

Most web browsers allow you to block or delete cookies through browser settings. However, disabling strictly necessary cookies may affect the functionality of the website.

If you have any questions about our use of cookies, please contact:

Qlogic Consultancy Limited

21 Manor Park Gardens Edgware

Middlesex HA8 7NB

Email: rina@qlogicconsultancy.com

CHANGES TO THIS NOTICE

We may update this Privacy Notice from time to time to reflect changes in legal requirements or our business practices.

Qlogic Consultancy Limited is regulated by the Institute of Chartered Accountants in England and Wales (ICAEW) and Supervised by the ICAEW for Anti-Money Laundering purposes